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To avoid drift and ensure each pair gets the full nine minutes, your moderator will need to be firm and persistent about making sure everyone moves at the same time.
If possible send a feedback survey to participants by email that includes some space for open ended comments.
Understandable, since this was a new experience for everyone in the room.
Take a minute to complain and 25% of the time I’ve known you, you’ve been full of negativity. I can’t imagine a situation where complaining about your job makes you look good. If I’m a candidate, I’m avoiding all opinions about my current employer, good or bad. If I’ve only got four minutes to convince someone I’m worthy, I’m focusing on personality and skill set. One of the most surprising things from the night was the number of developers that didn’t want a job. If I were attending as a dev who had no intention of joining another company… But if I had to I’d be sure to lead off the conversation with that. No time to write more than a word or two about each candidate and a quick little ranking. I would bring a fun overview of my skills and experience with a small profile picture. In my experience, it would have put candidates on another level.
To get your target number you’ll need to ask a large pool of mentors.
A ratio of 2 invites for each 1 mentor needed is a good place to start if you plan early given the calendar constraints and travel of senior faculty.
Seniority has benefits; we let our mentors keep their seats and mentees move around the room.
We use table stands with a number on them to ensure people can quickly see where they need to be, as well as a table tent with each mentor’s name.
Step 5 Assign your participants to spots in the room.One hour with five separate conversations is a practical format.Here’s what we have learned about organizing a session so you have a recipe for holding your own speed mentoring.Make a large poster of table assignments for mentors and first table assignment for mentees so everyone can quickly find their spot at the start of a session.Step 6 Create individual schedules for each mentor and mentee. (Templates below.) We also provide a list of questions to mentees to help get the conversation started: Other things to place at each table include bottled water, paper and pens—we see a lot of note taking at these events! Mentor/mentee pairs inevitably get caught up in conversation.